CR CGH Group Leader for Construction Administration Support

  • Job no: 493722
  • Work type: Contract
  • Location: Japan | CGH (Yokohama)
  • Categories: 12-Administration/HR, 03-Construction, 01-Engineering, 05-Project
  • Advertised: 13 Jul 2022
  • Application close: 13 Sep 2022
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Job Description

Chiyoda is now hiring a Group Leader for Construction Administration Support to work at the Chiyoda Global Headquarters (CGH) office in Yokohama, Japan.

Job's Purpose:

Work within the Construction and Data Management Department; apply professional skills and expertise to management of Construction Administration Support Group including leading a team to ensure compliance with Chiyoda corporate procedures and requirements.

Responsibilities:

  • Fully responsible for the secure and successful performance for the administration support and the general affairs in Construction Division, which include following:
    • Monitoring and management of the division manpower
    • Planning and management of the division budget
    • Standardization work such as the preparation and maintenance of the division procedures, manuals, and work flows etc.
    • Collection and management of lessons learned in the project works
    • Arrangement and coordination of the internal and external meeting in the division
    • Planning and coordination of the training of the division staff
    • Coordination of reporting of the division activities
    • Information and data management related to the division activities
  • Determine and periodically review and the administration work flow with reference to management direction and Chiyoda corporate procedures
  • Maintain and update Division and Department corporate procedures as well as the other departments in the Division
  • Manage the administration support group
  • Instigate performance measurement and monitoring systems to ensure the corporate and project IT system is maintained at a high level of performance
  • Design and implement back-up systems and defense mechanisms to ensure data is stored safely and securely and can only be accessed by authorized personnel
  • Provision of operation manuals, procedures, workflows and training for the division staff
  • Work to directions and instructions issued by the Department Manager or Division Director

 

Requirements:

  • Bachelor Degree in related field or equivalent experience.
  • Preferred :
    1.   Master’s Degree in related field or equivalent experience.
    2.  Training and certification in IT infrastructure and software systems
  • Minimum 10 years experiences working for a major international Contractor in the oil and gas industry.
  • Management skills in leading teams and team building skills to successfully achieve goals set down by management
  • In depth understanding of proprietary administration support work
  • Ability to understand and determine IT requirements for a project particularly related to data access and storage and project monitoring systems
  • Sound understanding of computer networking and infrastructure systems including cyber security requirements
  • Excellent computer software literacy, using Microsoft Office and other similar software
  • Has a reasonable understanding of construction schedule and sequencing of work activities, technical specifications and drawings, procedures, Bill of Quantities, QA/QC, HSSE, managing of subcontractors and subcontract documents
  • Ability to proactively function with minimal supervision to achieve Chiyoda, JV goals whilst ensuring compliance with management directions
  • A “people person” with the ability to listen and successfully direct, manage, supervise, mentor, influence and inspire those being supervised in a non-confrontational manner to achieve best outcomes
  • Communicate effectively with management and team members and to ensure a complete flow of required information
  • Willingness to continuously strive to achieve Company’s Vision, Mission and Goals
  • Excellent command of Japanese and English language (spoken and written) is mandatory
  • Ability to work successfully with people from different cultures, backgrounds and motives, and ensure, as far as possible, harmonious relations amongst all groups
  • Apply high standards to own work and ensure work is submitted in a complete manner within required timeline
  • Ability to clearly and succinctly communicate advice, comments and information
  • A flexible ‘can do’ attitude to work
  • Has a sound knowledge of, and experience working under HSE requirements in the oil and gas industry.

 To apply for this role:

Please click the "APPLY" icon and attach an English / Word format resume to your application.

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